How It Works

Get started with BoardGen.app in 5 simple steps

1

Enter Your Email

Start by entering your email address in the email field at the top of the page. This email is required for several important reasons:

  • •It's used to track your subscription status and usage limits
  • •It connects your Notion workspace to your account
  • •It allows us to save your board generation history
  • •It's stored securely and only used for account management
2

Connect Your Notion Workspace

To create boards in your Notion workspace, you need to connect it first. There are two ways to do this:

  • •Option A - Manual Token: Click 'Enter Token' and paste your Notion integration token. Your token starts with 'ntn_' and can be found at notion.so/my-integrations
  • •Option B - OAuth (if enabled): Click 'Connect (OAuth)' to authorize through Notion's official OAuth flow
  • •After connecting, you'll see a list of pages in your workspace. Select a parent page where you want your boards to be created
  • •The parent page acts as a container - all generated boards will be created as child databases within this page
  • •You can change your parent page or token at any time by clicking 'Edit Token' or 'Select Page'

Creating a Notion Integration

Go to notion.so/my-integrations, click 'New integration', give it a name (e.g., 'BoardGen.app'), and select the workspace where you want boards created. Copy the 'Internal Integration Token' (starts with 'ntn_').

Granting Permissions

Make sure your integration has 'Read' and 'Insert' capabilities. You can also limit it to specific pages if you prefer. The integration needs access to the parent page you select.

Get Notion Token
3

Describe Your Project

Enter a detailed, natural-language description of your project in the prompt field. The more specific you are, the better the AI can generate relevant and actionable tasks.

  • •Include the type of project (app, website, product, campaign, etc.)
  • •Mention key features or components you want
  • •Specify your target audience or use case
  • •Add any technical requirements or constraints
  • •Include timeline or scope information if relevant

Example Prompts:

  • "Good: 'Build a fitness tracking mobile app for iOS with workout plans, progress charts, social sharing, and premium subscription features'"
  • "Better: 'Create a SaaS project management tool for remote teams with kanban boards, time tracking, team chat, and integrations with Slack and Google Calendar'"
  • "Best: 'Launch a food delivery marketplace connecting local restaurants with customers. Include restaurant onboarding, customer app (iOS/Android), driver app, payment processing, and admin dashboard'"
4

Generate Your Board

Click the 'Generate Notion Board' button to start the AI-powered generation process. You'll see a progress bar showing the creation progress.

  • •The AI analyzes your prompt and generates 15-30 personalized tasks
  • •Each task includes: title, description (1-3 sentences), priority (High/Medium/Low), status (Backlog), tags, and effort hours (1-12)
  • •Tasks are created with subtasks that break down the work further
  • •The process typically takes 30-60 seconds depending on the number of tasks
  • •You can watch the progress bar and milestone checkmarks as tasks are created

What Gets Created

A new Notion database with the title '[Your Project Name] – Roadmap'. The database includes properties: Name (title), Status (select), Priority (select), Description (rich text), Tags (multi-select), Due Date (date), Effort (number), and Subtasks (relation).

Task Organization

Tasks are automatically set to 'Backlog' status. Priorities are evenly distributed across High, Medium, and Low. Tags are derived from your prompt keywords. Each task can have multiple subtasks linked to it.

Viewing Progress

The progress bar shows percentage completion and milestone checkmarks. You'll see updates as tasks are created in parallel batches. Don't close the page during generation.

5

View and Customize in Notion

Once generation is complete, you'll see a success message with a link to your new Notion board. Click the link to open it in Notion.

  • •The board opens in Table View by default - switch to Board View (Kanban) to see tasks organized by status columns
  • •Status columns include: Backlog, To Do, In Progress, Review, and Done
  • •You can drag tasks between columns to update their status
  • •Edit any task to modify descriptions, priorities, tags, or effort estimates
  • •Add assignees, due dates, and additional properties as needed
  • •Your board is saved in your Notion workspace and synced across all your devices

Switching to Board View

In Notion, click the 'View' dropdown at the top of your database, then select 'Board'. The board view organizes tasks into columns based on their Status property. You can customize column names and add new statuses if needed.

Customizing Your Board

You can edit task properties, add filters, create new views, add team members, set up automations, and more. The board is fully customizable within Notion's powerful workspace features.

Viewing History

All your generated boards are saved in your History page. You can access it from the sidebar or navigation to see all past generations with links back to your Notion boards.

💡 Pro Tips

  • •Be specific: The more details you provide, the better the AI can generate relevant tasks. Include information about your target audience, platform (web/mobile/desktop), technology stack, timeline, and key features.
  • •Use action verbs: Start your prompt with verbs like "Build", "Create", "Launch", "Develop", "Design", or "Plan" to get better task generation results.
  • •Mention constraints: If you have budget limits, technical requirements, compliance needs, or integration requirements, mention them in your prompt for more accurate task planning.
  • •Review and customize: After generation, review the tasks in Notion. You can edit descriptions, adjust priorities, add or remove tags, modify effort estimates, and reorganize tasks to match your workflow.
  • •Use Board View: Switch to Board View in Notion to see your Kanban board organized by status. This makes it easy to visualize progress and move tasks through your workflow stages.
  • •Track your usage: Check your subscription status to see how many boards you've created this month. Free users get 1 board/month, Pro users get 10, and Team users get 50.
  • •Save your history: All generated boards are saved in your History page. You can quickly access past boards and use them as templates or reference for similar projects.
  • •Iterate and improve: If a generated board doesn't quite match your needs, try refining your prompt and generating again. Each generation is unique and tailored to your specific description.

❓ Frequently Asked Questions

How many tasks are generated?

The AI generates 15-30 tasks per board, depending on the complexity and scope of your project description. More detailed prompts typically result in more comprehensive task lists.

Can I edit tasks after generation?

Yes! Once the board is created in Notion, you have full control. You can edit task titles, descriptions, priorities, tags, effort estimates, add assignees, set due dates, and reorganize tasks however you like.

What if I reach my monthly limit?

If you reach your monthly board limit, you'll see a message when trying to generate a new board. You can upgrade your plan to get more boards per month, or wait until the next month when your limit resets.

Is my Notion token secure?

Yes, your Notion integration token is encrypted and stored securely in our database. We only use it to create boards in your workspace as requested. You can disconnect or change your token at any time.

Can I use this for multiple projects?

Absolutely! You can generate as many boards as your subscription allows. Each board is independent and can be for different projects, features, campaigns, or initiatives. All boards are saved in your History for easy access.

Start Creating Boards

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